HELP FOR IRMNP PAPERLESS APPLICATION

To know how to use the Paperless Application please go through the following points::

Login to the system through the username and password provided to you. In case you login with SO/M(M&P) there are a few extra options available.They are indicated by **[SO/M(M&P) only].

On the top panel various options are available.They are explained in detail below::

A--> **[SO/M(M&P) only] "Create Noting" link will redirect to you to a page wherein you can create noting of the proposals.On the right side you can see two drop downs for "Railway" and "Department".On selecting the Railway and the Department from the drop down list a list of proposals would be populated on the page.You can choose the proposal of which you want to create the noting by checking the box provided against each proposal name.Now click on the "Create Noting and Summary Pdf" button.You can see a message on the top of the page showing the "file name-pdf has been created" indicating that the pdf has been successfully created.To view the pdf you can click on "View Created Pdf Files" link under the "Quick Links" section.You will be redirected to the main page where you can choose the noting to you want to view and under the "Quick Links" section you can see 3 links.Click on the "View Noting" link to view the noting related to this file.Click on the "View Summary" link to view the summary of this file.Click on the "View Proposal" link to view the proposal of this file

B--> "Files To Move"/"Comment &Move" [in case of SO/M(M&P] link displays the files you have received for providing your digital signatures.On clicking this link you will be redirected to a page where on the right side a list of pending files would be displayed.Choose a file from the list by checking the checkbox provided against the file name.Under the Quick Links Section there are 5 options available

a. Click on the "View Noting" link to view the noting related to this file.
b. Click on the "View Summary" link to view the summary of this file
c. Click on the "View Proposal" link to view the proposal of this file
d. Click on the "Sign File" link to digitally sign the file. On clicking this link a pdf document would open where you can write your comments.Options of "Save" and "Close" are provided at the bottom of the file.To save the file click on the "Save" button. In case you want to close and return to the main page click on ""Cancel" button.If you choose to save the file you will be redirected to a page where the name of the file is displayed and "Sign Document" button is provided.Here before proceeding you have to insert the token provided to you (for digitally signing the file) in the usb drive of your computer.Once you have done this click on the "Sign Document" button. A pop up window would open displaying the list of all the certificates installed on your machine.Select your name from the list and click "Ok".After this you will be prompted for the password of your token.Enter the password and click "OK".Now you will get "Document Signed" on the page indicating that you have successfully digitally signed the file.
e. Click on the "Move File" to move the file to another officer.On clicking this link you will be redirected to a new page where 3 options are provided for moving the file.If you want to move the file back to the officer from whom you have received the file click on "Move Backward" button.In case you want to move the file forward to the next officer according to the actual workflow click on the "Move Forward" button.If you want to send the file to any other officer you can select the name of the officer from the drop down list and click on the "Move" button.In all the 3 cases an email would be sent to the respective officer that he has receivd a file.

C-->"View Comments" link displays the list of files on which comments have been provided by other officers.To view the comments of a particular file check the box against the file and click on the "View Comments" link provided under the the Quick Links section.On clicking this link you will be able to see all the comments which different officers have given on the file.To move back to the previous page click on the "View Files" link under the Quick Links.

D-->"View Status" link displays the various options to check the status of the files.On clicking this link you will be redirected to a page wherein three types of files i.e "Active Files","Closed Files","Created Files" are displayed under the "Quick Links" section.Select the type of file of which you want to view the status.After selecting if you know the File No enter it in the text box provided against the heading "File No" and click on the search button to view the status of the file.In case you do not know the file no. you can search the file by choosing the Railway,Department,Presently With from the drop downs and then click on the "Search" button.The list of files would be displayed,you can choose the file by checking the box provided against each file name.Above the list of files 3 options of "View Noting","View Summary" and "View Proposal" are given.Once you have selected the file you can click on any of these options.

E-->"Reports" link redirects you to a page wherein under the "Quick Links" section three options are available.To view the Railwaise report click on the "Railwise rpt/summ" link.To view the vehicle wise report click on the "Vehiclewise Report".In case you want to view any proposalclick on the "View Proposal" link.

F-->"NAL" link redirects you to a page where on the right side you can see a drop down of the file names.Select the NAL file you want to work on.Under the "Quick Links" section various options related to the NAL files are displayed. They are as follows::

a.**[SO/M(M&P) only] On clicking the "Define Path" link you will be redirected to a page where you can define the movement path for the NAL file displayed against the box against "File Number".In case you want to work on the Vehicles file of this file number just check the box against "Vehicles".As soon as you do that you can see "Vehicles" concatenated with the "FileNo".You can define the path for the file by adding the users in the order in which you want the file movement to happen.As you select the user and click on the "Add" button you will see the changes in the Grid displayed below the "Add" button.Options of edit and delete are available against each user.In case you want to delete a user permanently from the movement path you can click on the "Delete" button.In case you want to edit some details of the user you added click on the "Edit" button against the user.As soon as do that you will see "Add" button has changed to "Update" button.Now you can select another user from the drop down and click on the "Update" button.The user you just selected will be replaced with the user you wanted to edit.
b.**[SO/M(M&P) only] "Create Noting" link will redirect to you to a page wherein you can create noting of the proposals.On selecting the Railway and the Department from the drop down list a list of proposals would be populated.You can choose the proposal of which you want to create the noting by checking on the box provided agaist each proposal name.Now click on the "Create Noting and Summary Pdf" button.You can see a message on the top of the page showing the "file name-pdf has been created" indicating that the pdf has been successfully created.To view the pdf you can click on "View Noting and Comments" link under the "Quick Links" section.
c. On clicking the "View Noting and Comments" link a drop down of the file nos. appears on the right side.You can select the File Number from the drop down of which you want to view the noting.
d. On clicking "Sign File" link a pdf document would open on the right side where you can write your comments.Options of "Save" and "Close" are provided at the bottom of the file.To save the file click on the "Save" button. In case you want to close this and return to the main page click on ""Cancel" button.If you choose to save the file you will be redirected to a page where the name of the file is displayed and "Sign Document" button is provided.Here before proceeding you have to insert the token provided to you (for digitally signing the file) in the usb drive of your computer.Once you have done this click on the "Sign Document". A pop up window would open displaying the list of all the certificates installed on your machine.Select your name from the list and click "Ok".After this you will be prompted for your password of the token.Enter the password and click "OK".Now you will get "Document Signed" on the page indicating that you have successfully digitally signed the file.
e. Click on the "Move File" to move the file to another officer.On clicking this link you will be redirected to a new page where 3 options are provided for moving the file.If you want to move the file back to the officer from whom you have received the file click on "Move Backward" button.In case you want to move the file forward to the next officer click on the "Move Forward" button.In case you want to send the file to any other officer you can select the name of the officer from the drop down list and click on the "Move" button.In all the 3 cases an email would be sent to the respective officer that he has receivd a file.
f. Click on the "View Status" link to view the status of the NAL file.On clicking it you will see a drop down on the right side with "File Nos" fromwhere you can choose the file no. On selecting the file you will be redirected to a page showing 2 workflows.One is the "Actual Workflow" which shows how the file should move among the officers and the second one shows the "Current Status" of the file i.e. how the file has moved and with which officer the file is currently.

G-->**[SO/M(M&P) only] "Edit Proposal" link will redirect you to a page where you can edit the details of a proposal.Enter the proposal number in the space provided against "Proposal Number".As soon as you enter the proposal number all the details will be populated on the page.You can edit any detail and then click on the "Update" button.You can see the "Proposal hass been Updated" message on the top of the page indicating that the changes have been updated.

H-->**[SO/M(M&P) only] "Reject/Unreject" link will redirect you to a page where you can reject/unreject a proposal.Write the proposal number in the space provided against the "Proposal Number" and click elsewhere on the page.The details ofthat proposal would be populated.You can reject the proposal by clicking on the "Reject" button.In case the proposal is already rejected you will see an "Unreject" button there.Click on this button to unreject the proposal.

I-->**[SO/M(M&P) only] "Edit Proposals List" link will redirect you to a page where youcan view the list of proposal which have been edited.Choose the Railway and Department of which you want to view the proposals and click on "View Report".The list of proposals which have been edited under the chosen Railway and Department will be populated.

J-->"Logout" link will log you out of the system and you will be redircted to the Login Page.